Executive Administrative Assistant at Randstad
About the Job Randstad USA (www.RandstadUSA.com) is looking for an Executive Administrative Assistant for a licensing and consulting company in the cannabis industry in the Oakland, CA area! Randstad USA dedicates itself to providing a human touch in a technology driven world. We connect candidates and clients within the Office & Administrative, Finance & Accounting, Engineering, Technology, Life Sciences, Healthcare and the Manufacturing & Logistics fields for all types of organizations, big and small. Randstad provides a range of workforce solutions, including recruitment process outsourcing for Temp, Temp-to-Perm and Direct Hire placements, HR solutions and more!! Pay Expectation of the Executive Administrative Assistant: - Monday through Friday, 8:00 AM - 5:00 PM (with flexibility of CEO and COO's ever-changing schedule); - $70,000 - $80,000 dependent on experience; - Medical, Dental, 1 Week of PTO Accruals available. Responsibilities: Essential Duties & Responsibilities of the Executive Administrative Assistant: - Calculation and frequent updating of employee commission reports; - Support the CEO (60 %) and COO (40 %)'s daily operations and needs of their schedules; - Conduct problem solving tactics on elevated calls or appropriate complainatory calls to appropriate departments; - Collect invoices, purchase receipts and processing expense reports and distribute payments to departments, as necessary; - Coordinate travel for office visits of executives and off-site meetings; - Plan catering events, orders, logistics, dinner reservation and corporate luncheons; - Administrative tasks, including ordering cards, flowers, etc for various staff occasions; - Generate and distribution of managerial reports relating to headcount, retention, salaries and benefits administration; - Assist with ad hoc projects, as required; - Provide calendar management for a self-starting and independent CEO. Working hours: 8:00 AM - 5:00 PM Skills: Knowledge, Skills and Abilities for an ideal Executive Assistant: - 2 + years of Administrative Assistant experience in a fast-paced setting; - 1 + years of supporting Director, or C-Suite level directors required; - Proven job stability and looking for a new stable 'second-Home;' - Knowledge of cannabis licensing process is a PLUS; - Strong sense of personal integrity, self-starter, reliable; - Sensitivity to confidential documentation and employee personnel files; - Experienced in Calendar, Event/Reservation Management and on-the-fly Administrative tasks, as needed; - Proficiently skilled in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) are an ABSOLUTE MUST, including use of PivotTables, Formulas, VLookup (V-Lookup), charts and graphs in MS Excel. - Associates' Degree or Equivalent experience required. Education: Associate Experience: Entry Level Qualifications: This position will be supporting a very busy CEO and COO on the alleviation of tasks on a daily basis, including calendar management, dinner planning, resolution of consumer and clientele calls and providing ongoing support to a 'no nonsense' CEO and COO. All qualified candidates are highly encouraged to submit their applications to this posting AND/OR send a fully revised, formatted resume with Cover Letter to my email address at, Kari.Cummings@RandstadUSA.com Calls are also acceptable to our office phone number, 925/847-9700 Monday - Friday, 8:00 AM - 5:00 PM! Best of luck! Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. San Francisco Fair Chance Ordinance: Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.